Services
Kep Jam offers support services in designing company development plans, in expense control and management of resources, to cover the client’s needs.
Services in processing the start-up of the company in Spain:
- Establishment before a public notary and registration procedures
- Registration and company set-up for tax purposes
- Registration and start-up of the company with the Social Security Authorities and Work- related Accident Insurance Companies.
- Registration of work centres
The preparation of business plans:
- Analysis of the concepts and the data
- Design and implementation of procedures
- Creation of the business plan
- Study of financial resources
Design of annual budgets:
- Analysis of the income and expense data
- Design of expense control tools
- Implementation of procedures
- Development of the annual budget
- Analysis of financial requirements
Design of the financial control system:
- Design and implementation of accounting procedures
- Design and implementation of financial control systems
- Design and implementation of control systems outside of the accounting process
- Design and implementation of reporting systems
Kep Jam’s accounting team has experience in the analysis of client financial statements and in adapting these to the Spanish General Account Plan, and in converting these to international financial formats (US GAAP and IFRS).
Accounts payable:
- Checking, booking and processing invoices received
- Expense control
- Follow-up of due dates and payments
Accounts receivable:
- Invoicing
- Booking and processing invoices issued
- Control and booking of collections
- Identification and monitoring pending debts
Control of cash and banks:
- Reconciliation of bank accounts
- Cash flow reports
- Treasury control
General accounting:
- Accounting journals
- Provisions
- Monthly close
- Financial statements:
- Income and Expense statements (P&L)
- Balance Sheets
- Trial balances
- Source and application of funds
Fixed asset control:
- Fixed assets register
- Calculation of amortisation and depreciation
Kep Jam provides the client with the resources and knowledge required to comply with legal requirements and tax obligations with local and state authorities.
- VAT declarations (regular payments and annual reporting)
- Personal Income Tax withholding declarations (regular payments and annual reporting)
- Corporate Income Tax (advance payments and annual declaration)
- Declaration of Intercommunity operations (INTRASTAT)
- Other taxes
- Presentation of declaration electronically with digital certificate in the client’s name.
4.- Labour administration and Human Resources
Kep Jam’s team advises the client of opportunities to save in labour management applying the latest legislation in the area of work contracts, of the possibilities of free training courses and of the legal obligations in the area of Social Security and Safety and Hygiene regulations in the work area.
Staff administration:
- Registration of joiners, leavers and changes in Social Security charges
- Registration of data with the authorities through electronic contacts
- Preparation of work contracts in line with standard formats
- Preparation of specific work contracts and those of upper management
- Communication of contracts signed to the National Employment Agency (including the use of the electronic system CONTRAT@)
- Registration of files with the National Data Protection Agency
Payroll processing:
- Calculation of salaries and wages and the issue of confidential payslips or protected PDF files
- Confidential electronic transmission of payslip to the employees
- Preparation of electronic files compliant with current bank regulations for salary payments
- Preparation of accounting interfaces, financial reports and cost control reports
- Preparation and presentation of Retained Personal Income Tax and Social Security declarations
Employee Online Portal:
Kep Jam offers its clients the implementation of this tool for payroll management, allowing those responsible for personnel and the employees a permanent, confidential, easy and secure access to the data for each employee through internet (in accordance with authorisation levels). In addition to the added value for the company image, the following are some of the possibilities and advantages offered to the employees and to the company:
- Consultation and printing of payslips, family situation certificates and earnings certificates for tax purposes.
- On-line access to payroll information and to cumulative historic data by years
- Consultation of historic work contract data
- Updating of the employee data (address and bank account)
- Savings in consumables (paper, envelopes, photocopies, etc.)
- Reduction in file storage space
- Optimising the time of payroll administration personnel
Training:
- Kep Jam designs made-to-measure training plans in line with the client’s specific needs and administers the use of training credits obtained based on contributions for employees in the previous year (within the official framework for state aid) with officially authorised companies, and becomes involved in the updating, improvement and recycling of the client’s staff thanks to the training and professional development of its employees.
All of these services are performed in line with the content of the sector’s Collective Wage Agreements or the private agreements that are applicable as the case may be, in such areas as payments in kind, Flexible Compensation Plans, private pension plans, share option plans, health insurance plans, life insurance plans, etc.
Kep Jam can provide translation services, both at a general and specialised level, sworn or public (official and certified), of all types of documents in the most common commercial languages.
- Mercantile documents
- Supplier or customer contracts
- Work contracts
- Annual Accounts or financial reports
- Judicial translations
6.- Advisory services for expatriate employees
Kep Jam offers legal/labour advisory services in processing authorisations for expatriate employees. These services help avoid the time lost by the company in bureaucratic steps, resulting in considerable savings for the client company.
- Obtaining or renewing work and residence permits, visas, nationality changes, consular registration, etc.
- Control follow-up of the steps to regularise employees’ legal status.
The services offered by Kep Jam in representation, management and administration of the client company include:
Control of statutory and fiscal obligations:
- Preparation and submission of the Annual Accounts in the Mercantile Registry
- Preparation and submission of the Official Books in the Mercantile Registry
Other registrations and controls:
- Registration of the official and fiscal address
- Changes in the official and fiscal addresses
- Bank representation
- Tax representation
- Registered Electronic address (DEH) for tax purposes
- Registration of the purchase and sale of share participations, powers of attorney, establishment of companies and other notary and official documents